Position Description

Organize and execute CSI regional forums and events from beginning to end, maintaining high standards for external and internal clients. This involved event coordination, inter-department cooperation, client relations and profit management.

Key Areas of Responsibilities

1. In charge of all logistic aspects such as set up, staging, branding, F & B, staffing, IT, live feed, virtual and video setup
2. Implement policies and procedures to ensure quality and consistency
3. Oversee the divisional budget control and payment settlement process
4. Manage and coordinate with relevant parties and suppliers to ensure event services are delivered on time, within budget and with high execution standards
5. Monitor and keep track of event logistic, including but not limited to accommodation, flights, and ground transportation etc
6. Create & produce marketing materials such as brochures (including writing content), premiums and costumes
7. Choose, communicate with, & manage external vendors such as merchandisers, hoteliers, public relations companies, event management companies, equipment companies, and entertainment companies
8. Deal with crisis management onsite execution of forums and select events
9. Engage & manage government officials, executive participants and corporate sponsorships
10. Stay updated on the company's latest initiatives and create an event that aligns with them. Also monitor the external market trends to adapt or modify our event accordingly
11. Comprehensive hands-on knowledge of all processes including working level technical aspects to ensure ability to train and mentor future department members
12. Supervise projects handled by subordinates
13. Keep updated on hotel venues and event facilities around the region
14. Comprehensive knowledge of hotel internal working structures and processes
15. Handle ad-hoc projects as assigned

Requirements

1. Postgraduate or above
2. Minimum 5 to 8 years’ relevant experience in Event Marketing, preferably in event management/production companies, investment banking, or hotel MICE within the finance industry
3. Strong onshore event organising experience
4. Detail-oriented, efficient, and able to perform under pressure
5. Proven ability to drive event execution and process, with business-oriented event management experience
6. Team player with ease in a multicultural environment; attentive to detail, able to meet tight deadlines, multi-task, creative, and innovative
7. Strong problem-solving skills with the ability to engage the appropriate technical and internal resources
8. Excellent interpersonal and communication skills with a strong command of written and spoken English and Mandarin; skilled in vendor and hotel negotiations
9. Proficient in Microsoft Word, Excel, and PowerPoint; ability to master in-house database systems
10. Occasional travel may be required