• Gain markets exposure through high-level stakeholder coordination
• Manage travel, events, and executive administration responsibilities

About Our Client

Sitting within an investment bank and a highly regarded global research platform that delivers in-depth equity analysis, industry insights, and investment recommendations across major sectors and markets worldwide. The team works closely with institutional investors and corporate stakeholders, combining rigorous financial analysis, market intelligence, and thought leadership to support informed investment decisions.

Job Description

• Provide dedicated administrative support to a team of Research Analysts, with primary responsibility for the team leader while partnering closely with another senior assistant to ensure smooth coverage.
• Manage complex calendars, coordinate internal and external meetings, resolve scheduling conflicts, and maintain recurring meetings in a fast-paced environment.
• Arrange conference calls, meeting rooms, video conferences, and AV requirements, ensuring logistics run smoothly and efficiently.
• Coordinate travel arrangements including flights, accommodation, transportation, itineraries, and agendas while liaising with internal and overseas stakeholders.
• Process expense claims accurately and efficiently, maintaining a high level of organisation and attention to detail.
• Support team initiatives including offsites, social events, workshops, team meetings, and other ad hoc projects.
• Manage electronic and physical documentation, ensuring records are organised and materials are uploaded to internal systems.
• Prepare meeting materials in advance, anticipating requirements and ensuring stakeholders are fully supported.
• Build strong relationships across teams, business units, and global offices to deliver seamless administrative support.
• Assist with departmental projects and operational initiatives, demonstrating flexibility, professionalism, and a collaborative mindset.

The Successful Applicant

• Fluent in Cantonese, Mandarin, and English, with strong verbal and written communication skills.
• Excellent interpersonal skills with sound judgement, professionalism, and a proactive approach.
• Proficient in Microsoft Office and other business systems, with the ability to learn quickly.
• Highly organised and detail-oriented, consistently delivering accurate and high-quality work.
• Resourceful problem-solver with the ability to gather information and identify effective solutions.
• Dependable team player with strong prioritisation skills and a collaborative mindset.
• Able to manage multiple responsibilities, meet deadlines, and perform well under pressure.
• Maintains the highest standards of integrity, discretion, and professional conduct.

What's on Offer

• Join a globally recognised financial institution supporting a highly respected research team.
• Work closely with senior professionals in a fast-paced, international environment.
• Gain broad exposure to travel, events, stakeholder coordination, and team operations.
• Enjoy a competitive package, comprehensive medical benefits, and 15 days annual leave